Are you planning to hire the best entertainment to regale your wedding guests with soulful music and a tempting dancefloor? Or perhaps, you’re vying to land a famous comedian for an action-packed corporate event for potential investors and clients? Either way, planning an event can prove overwhelmingly stressful.
From understanding your audience’s interests to sorting catering, entertainment, and budgeting the costs, there’s much to consider. Most people end up spending a significant chunk of their budget on catering, seating arrangements, and décor. This approach leaves them with a negligent budget for entertainment and hiring talented professionals.
Many others splurge on recreation and struggle with budget constraints while hiring caterers and decorators. How does one find a simpler, more straightforward approach to hiring entertainment without going overboard on the budget? Keep reading our tips to find a practical solution to your conundrum.
Do your Homework
Doing your homework and performing due diligence is crucial before undertaking any plan. Before you start planning your event, be sure to tap into the inclinations and preferences of your target audience. Your research must dive into the audiences’ interests and talented professionals that align with your event niche and budget.
Once you’ve chosen the theme and finalized a list of activities, you will have to hire entertainers and musicians. Suppose you’re planning to hire a high-profile and famous musician, such as Blake Shelton. In that case, you will have to connect with Blake Shelton’s agent and make bookings ahead of time. Musicians as famous as Blake Shelton, Gwen Stefani, or Miranda Lambert have a packed schedule with limited dates for private events.
When booking celebrity musicians, comedians, dancers, or magicians, planning ahead of time is of the essence. To secure bookings, you will have to connect with their agents at least 5-6 months before the scheduled date. Landing a celebrity entertainer with a last-minute booking is a miracle that seldom happens. So, be sure to do your due diligence and research and make bookings by finding the right connections.
Prioritizing Value for Money
There’s nothing more disappointing than paying thousands of dollars for a celebrity entertainer who arrives late and leaves early. Popularity, celebrity status, and a hefty price tag don’t necessarily ensure a reliable and respectable work ethic. It’s common for entertainers to arrive late and spend a fraction of the promised time despite charging exuberantly high amounts.
We strongly advise first-time event planners to prioritize value for money. An upcoming comedian or band with raw talent will show gratefulness for the opportunity to perform for an audience. Giving a chance to new talent and emerging entertainers offers good value for money. These professionals will provide you with ample time and channel your energies towards entertaining your audiences to make a name for themselves.
Even if you choose to hire a famous band or entertainer, be sure to read reviews and examine their performance at events. It’s also wise to compare prices and packages to land the best deal in the market. A little bit of research can open up exciting possibilities for finding budget-friendly entertainers.
Choose an Elaborate Theme
Are you planning to bore your audience with mundane industry news and speeches, followed by a fun concert? Or perhaps, you’re planning to create an elaborate theme to transform your shindig into an unforgettable escapade? The latter sounds like a brilliant plan that will inspire you to get creative and ensure maximum fun for the guests.
You can pick any theme that matches your goals or aligns with the season. For instance, you can throw a Halloween-themed event with pumpkin art displays, farmer’s market treats, fire dancers, and juggling acts. You can even combine it with a masquerade-theme dance party or a delicious Thanksgiving spread.
It’s crucial to consider the size of your audience and the goals of your event while planning the theme. For instance, if it’s a birthday party for close family and friends, you can settle on a cozy dinner and country music. But if you’re throwing a corporate event for hundreds of guests, you need to get inventive and glam up.
Choosing a theme is an excellent idea to simplify the planning and create a sense of cohesiveness. Everything falls into place perfectly as you go about picking food, entertainment, and décor that aligns with the theme.
Explore your Options
Do you want to come up with a delightfully authentic, out-of-the-box idea for entertainment? Many young couples want to do away with traditions and spice things up at their wedding reception. Most young entrepreneurs and leaders also feel the same way about discarding corporate traditions and experimenting with unconventional ideas.
We urge all party planners to explore their options and discover new ways to entertain their guests. Forget about planning a cozy dinner with a band of musicians crooning country music tunes. Instead, delight your guests with the hottest DJ and a spectacular light show to level up the euphoria of electronic music.
Comedy shows have emerged as a mainstream entertainment staple for corporate shows, and hence, comedians are losing their charm. Why not try something different and unexpected? For instance, you can hire a tarot card reader and tempt all the stockbrokers and angel investors to unravel their fate. You can also create a circus-themed corporate jungle, hiring jugglers, fire breathers, and gymnasts.
There’s a wealth of ideas and creativity to explore. Once you start exploring different performance arts and entertainment talents, you’ll come across amazingly talented professionals. With research and time, you can put together an action-packed event comprising of entertainments no one has ever experienced. Now, that’s a great strategy to turn your event into an unforgettable affair!
Final Thoughts
It’s easy to slip into panic attacks while struggling to secure an entertainer once the sponsors have signed up for the event. Here’s an even scarier scenario: the lead entertainer drops out of performing after all tickets are sold out.
You must understand that mishaps are natural, and they can happen. And every little hiccup cannot throw you into a panic attack or a fit of anxiety. You cannot plan a successful event while functioning as an erratic ball of stress. So, when you feel the pressure clouding your mind, step back and take a deep breath.
Remind yourself that everything is under control, and you can make last-minute changes without obstacles. Remember, when hiring the best performance artists and entertainers, it’s crucial to book as early as possible. Diligent research is the key to throwing a successful event without marinating yourself in stress and anxiety.
